We are seeking a full-time employee to fulfill the roll of Bookkeeper/Office Manager for a busy Electrical and Construction company. This job consists of 90% as Bookkeeper and 10% as Office Manager. It requires exceptional attention to detail and excellent math proficiency. This is a construction company and thus most or all other employees are out in the field most of the time. The Office Manager will be by themselves most of the time and will need strong organizational and time management skills to perform the following:
Desired Bookkeeping Qualifications:
- At least one semester of accounting education is highly preferred.
- Knowledge of double-entry bookkeeping
- Knowledge of credit accounts and debit accounts
- Knowledge of Financial statements and their functions, including
- Profit & Loss
- Balance Sheet
- Knowledge of Assets, Liabilities, and Equity, including
- Ability to read and understand the purpose of Journal Entries
- Ability to create Journal Entries to establish short and long-term liabilities, such as a loan for the purchase of a vehicle
- Proficient in QB Online or QB Desktop, or both, including
- Receiving payments and posting them against proper invoice(s)
- Creating and printing checks
- Paying bills from multiple vendors, and other office expenses such as phone and electricity bills.
- Entering and reconciling in QB the debits and credits, which vendors and customers initiate directly into our bank account.
- Proficient in reconciling various bank accounts with statements from our bank.
- Proficient in Excel Spreadsheets including
- Ability to read and understand complex formulas
- Experience with Conditional Formatting is desirable
- Experience making online payments to various websites.
Office Management Duties:
- Receive phone calls and direct them to the proper person
- Accept deliveries of job materials – NO heavy lifting required.
- Collect timesheets from co-workers, run payroll through ADP
- Work with the owner to manage the company budget and to schedule timely payment of bills
- Receive questions, problems from fellow employees and route them to the proper person
- Make occasional collection calls to customers who are past due on their accounts
- Bilingual (English/Spanish) desired but not necessary