Office Manager

We are seeking a full time employee to fulfill the roll of an office manager for a busy Electrical and Construction company. Below are some of the responsibilities and qualifications we are looking for in an individual in order to be considered for this position.

Responsibilities for Office Manager

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Manage office supplies inventory and place orders as necessary
• Perform receptionist duties: greet visitors, and answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Manage office budget
• Identify opportunities for process and office management improvements, and design and implement new systems
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
• Run payroll through ADP, collect timesheets from co-workers
• Dispatch service calls to service department
• Help with updating website contnet from time to time
• Obtain insurance quotes for the business, automobile, workmen's comp, and liability
• Handle Accounts receivables and Accounts payables
• Be able to run companies accounting and financial on a day to day basis
• Perform collections from customers whom are past due on their accounts
• Interact with company's CPA

Qualifications for Office Manager

• Bachelor's degree in business administration, communications desirable, or a related field but not necessary
• 4-6 years of work experience in an administrative/office management role
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to priotitize
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Bilingual desired but not necessary
• Strong problem-solving skills and analytical abilities
• Must be proficient with Microsoft Office and Google products
• Must be Quickbooks online proficient

Company perks and benefits

• Health care insurance through Blue Shield PPO Gold
• Aflac Accidental insurance
• Pension fund
• Bonuses
• Paid sick days
• Major holidays paid
• Friendly work environment