IT Purchasing & Asset Control Coordinator

Classification: Non-exempt
Reports To: CIO / VP Continuous Improvement

JOB DESCRIPTION

Position Summary:
The IT Purchasing & Asset Control Coordinator oversees the daily activities of the technology
purchasing function; reviews technology purchasing decisions, orders, and vendor contracts;
assists with the ordering of materials and supplies from vendors; research and negotiates with
suppliers to obtain prices and specifications; creates purchase orders for the acquisition of
materials and performs related administrative tasks.

Essential Duties and Responsibilities:
• Assist with purchasing and managing IT assets
• Responsible for product support and warranties, leasing, maintenance, and software contracts, as well as hardware purchases, and license information
• Maintain contract data
• Create purchase requisitions
• Maintain appropriate levels of consumables
• Receiving and tagging equipment
• Entering asset information into asset tracking software system
• Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts
• Provide pricing quotes for items and preparing orders with suppliers
• Ensure line items of the purchase order with the packing slip and ensuring the quality of the materials received
• Responsible for shipping defective equipment to vendor and arranging replacement
• Research products and equipment; prepare product/equipment specifications
• Research websites/contact vendors to gather technical information and prices on supplies and equipment
• Works with IT to maintain repository of enterprise software licenses/keys
• Assist helpdesk in updating and maintaining inventories for all IT equipment and supplies including location, asset tag number serial number make and model of equipment

Knowledge and Skills:
• Strong understanding of Purchasing
• Excellent interpersonal and communications skills
• Assertive, resilient and welcomes change
• Can exercise good judgment while balancing a varied workload
• Effective communication, negotiation, interpersonal and influencing skills
• Able to manage time effectively, prioritize tasks and achieve set targets
• Able to work well under pressure and handle emergency and stressful situations
• Prominent level of business integrity is essential
• Excellent judgment skills
• Strong analytical skills

Required Education and Experience:
• Technical discipline or equivalent work experience
• A minimum of 3 years of purchasing experience
• Previous experience purchasing hardware and /or software materials / services highly desirable

Physical Demands:
• May also have to do some light lifting of supplies and materials from time to time. May lift to fifty pounds, always utilizing “buddy-system” or tools to lift and carry the load
• Requires prolonged sitting or standing
• Typical physical demands or activities include climbing, standing, bending, stooping, kneeling, reaching, and walking

Position Type/Expected Hours of Work:
This is a non-exempt level position; typically works Monday – Friday, 8am – 5pm. Must be
flexible based on business necessity and coordinated through the reporting supervisor

This job description is not intended to be all-inclusive, and employees may perform other duties
as directed. All employees are expected to perform any reasonable task or request that is
consistent with fulfilling company goals and objectives.

Requirements

Required Experience

• California Consumer Privacy Act (“CCPA”) Notice to Applicants
• This notice explains to you, pursuant to the California Consumer Privacy Act (“CCPA”), how Vallarta Supermarkets (“Vallarta,” “the Company,” “we,” “us,” and “our”) may collect your information in relation to your application for employment and potential employment with us.
• For purposes of this notice, “Personal Information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household, or as otherwise defined under the CCPA.
• “Personal Information” does not include certain information, including publicly available information lawfully made available from government records, deidentified or aggregate information, or other information excepted under the CCPA.
• Information We Collect about Applicants
• We need you to provide certain information in order for you to complete your application for employment with Vallarta. The following provides the categories of Personal Information we may collect about applicants as part of the application process, and/or our employees if ultimately hired.
• Personal Identifiers. We may collect your name, driver’s license or state identification card number, passport number or other government identification number (including U.S. work authorization number), Social Security information, residence/postal address, email address(es), phone number(s), and other contact information during the application and recruitment process. We may collect your emergency contact information as well. If you are hired, we may collect additional personal identifiers about you to facilitate the employment relationship.
• Characteristics of Protected Classifications under California or Federal law. We may collect your age, date of birth, race, ethnicity, sex/gender, and marital status.
• Biometric Information. We may collect your fingerprints to facilitate the employment relationship, if you are hired.
• Professional or Employment-Related Information. Depending on your role/duties with Vallarta, we may collect information regarding your criminal history, driving history, and credit history as part of our employment background check. We also collect information regarding your professional and employment history and other qualifications you provide in your employment application, including references, skills/abilities, employment goals and expectations, and other related information (if you choose to provide them).
• Education Information. We collect information regarding your professional and education history to the extent provided in your resume/application.
• Thermal or other Health-Related Information. If you apply in-person or come to our store(s) as part of the application process, we may need to take your temperature or other similar information as part of our health protection policies. However, this information is not retained.
• Inferences. We gather information about your employment history with Vallarta, such as the company location/facility to which you are assigned, position and description of duties, fulltime and part-time status, pay rate, as well as descriptions about your job performance and skills. We may also draw other inferences such as your characteristics, job preferences, personal hobbies, activities, foreign language capabilities, other abilities and the like.
• Purposes for Collection of Your Personal Information
• We use the above categories of personal information for the following business purpose(s):
• To make recruitment and employment decisions, including assessing your application and qualifications for employment with us.
• To conduct and verify background checks (where applicable).
• If hired, to facilitate onboarding, payroll, benefit, and leave of absence administration
• For security purposes.
• To obtain and/or maintain insurance policies and coverage.
• To comply with applicable federal, state, and local laws and regulations.
• To manage workers’ compensation claims and conduct workplace investigations.
• Third-Party Collection of Personal Information
• The Company may use third-party vendors, such as Snag-a-Job, to facilitate the application process for applicants. In this process, these third parties may collect an applicant’s personal information and provide it to us for employment decisions.
• Additional CCPA Disclosures
• At this time, the CCPA does not afford applicants or employees the right to make requests regarding their Personal Information as it relates to the application and/or employment relationship. This does not affect other rights you may have under other laws.
• Further, nothing in this notice restricts Vallarta’s rights or ability to:
• Comply with applicable federal, state, and local laws and regulations.
• Meet any other legal obligation, including complying with lawful inquiries, investigations, subpoenas, court orders, or other requirements of applicable lawful authorities.
• Exercise its legal rights and defend claims.
• Report potentially unlawful activity to appropriate law enforcement and cooperate in any resulting investigation.
• Detect and respond to unauthorized activity and security incidents.
• Protect against and report potential illegal activity and/or fraud; or
• Provide information to our service providers in relation to the above listed purposes, or transfer information as part of a merger, acquisition, or other transfer of some or all of our business to another party.
• Contact Us
• For more information or any questions about this notice , please contact Human Resources, at 818-898-0088.