Description/Duties & Responsibilities
The City of Santa Clarita is recruiting for multiple part-time, temporary, seasonal (PTS) positions in the Arts and Events division. Under the leadership of the Arts and Events Supervisor and Coordinators, this position will assist the Fields and Venues team in facilitating reservations at indoor/outdoor facilities, including venues, park locations, and picnic areas.
This position may work up to 20 hours per week and must have the ability to work flexible hours including evenings, weekends, and some holidays.
DUTIES AND RESPONSIBILITIES:
• Assists in organization, set-up, clean-up, and monitoring of facility, events, and rentals
• Performs a variety of facility set-ups and tear-downs by securing cords, lifting and placing tables/chairs, and constructing pipe and drape
• Manages a variety of office clerical/administrative support tasks/duties for the Reservations office
• Inspects event or reserved area for permit compliance; resolves issues while onsite
• Provides basic technical support with PA systems, projector screens, and presentation displays
• Greets customers, answers inquiries, corresponds with patrons over email, and facilitates tours for facility reservations
• Inspects facility debris and unsafe conditions, malfunctioning equipment, keeps all of the walkways and building entrances cleared and safe, and continuously monitors the safety of the facility
• Ensures cleanliness of the facilities, including cleaning restrooms and banquet rooms, and removing trash
• Maintains various forms, logs, and reports; completes and files correspondence at the end of shift
• Reports incidents and accidents
• Supervises facilities when working independently
• Follows and enforces City policies as they relate to the health, behavior, and safety of others
• Performs other duties as assigned by Arts and Events Coordinator and/or Supervisor
Education and Experience
EDUCATION AND EXPERIENCE:
• High school diploma or GED equivalent
• One year of experience in event organization, facility operations, clerical support, or other related experience
• Possession of a valid California Class C driver license is preferred
• Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered
Knowledge and Abilities
KNOWLEDGE AND ABILITIES FOR POSITION:
• Positive, team-oriented, self-motivated, and enthusiastic
• Ability to communicate effectively, tactfully, and positively, both verbally and in writing
• Strong computer skills and proficiency in Microsoft Outlook, Word, Excel, and Zoom
• Strong team player and the ability to work both independently and in a group
• Ability to maintain professionalism and exhibit good judgment in difficult situations
• Strong work ethic, proactive, and the ability to learn quickly
• Strong interpersonal skills and the ability to establish and maintain effective working relationships
• Ability to organize and prioritize a variety of tasks in an effective and timely manner
• Ability to make sound decisions within established guidelines and be a creative problem solver
• Ability to demonstrate a reliable and responsible work ethic, demonstrate patience, and have a proactive, “can-do” attitude
• Ability to follow proper safety protocol and pay strict attention to safety at all times
• Ability to lift boxes and equipment weighing up to 50 pounds; set-up/tear-down and move tables, chairs, PA systems, etc.
• Flexibility to work a variety of days/hours including weekends
Additional Information
APPLICATION PROCESS
An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. Applicants who meet minimum qualifications and are selected for interviews will be required to disclose information regarding criminal convictions. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance.
All offers of employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States and successful completion of a post-offer pre-employment physical which may include a drug screen and Physical Abilities Test, and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees.
As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need.
In addition, part-time, temporary, and seasonal (PTS) employees may be required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment.
In compliance with California law, positions working with children are required to be mandated child abuse reporters. A mandated reporter is an individual who is obligated by law to report suspected cases of child abuse and neglect.
PTS workers are at-will. Generally, PTS employees are limited to no more than 999 hours.
For more information and to apply online, please visit santaclarita.gov/jobs.
The City of Santa Clarita is an Equal Opportunity Employer
APPLICATION DEADLINE: This position will remain open until Sunday, April 28, 2024.